To ensure accurate data are reported, the NHSN LTCF Team asks that all facilities review the reporting guidance provided in the table of instructions posted on the LTCF COVID-19 webpage. Please note that there have been revisions to the instructions, so read very carefully. The NHSN LTCG Team apologizes if this has caused any inconvenience or confusion.
Highlights from the reporting instructions are also included below for your convenience. You may also view the COVID-19 Module Overview training video here: https://www.youtube.com/watch?v=-bR3CvqT9cw
If you have reported COVID-19 data incorrectly, please log in to NHSN as soon as possible and use the calendar feature to make corrections in accordance with the respective table of instructions.
REMEMBER: Data accuracy is important as these data will be shared with the Centers for Medicare& Medicaid Services.
Reporting admissions counts
First time entering data into LTC COVID-19 module: Enter the number of newly admitted or readmitted residents to the LTCF from a hospital where they were treated for suspected or laboratory positive COVID-19 this week.
Not the first time entering data into LTC COVID-19 module: Enter the number of residents newly admitted or readmitted to the LTCF from a hospital where they were treated for suspected or laboratory positive COVID-19 since the last date Admission counts were entered.
To submit Admission counts prior to May 1, 2020: Using the calendar feature, select any calendar date prior to May 1, 2020 and enter the total number of residents admitted or readmitted to the LTCF from a hospital where they were treated for suspected or laboratory positive COVID-19 between January 1, 2020 and April 30, 2020. If these data are not available at the time of data entry, leave blank and revise counts later.
Reporting confirmed and suspected COVID-19 cases for residents AND staff
First time entering data into LTC COVID-19 module: Enter the number of residents or staff who have been newly identified with laboratory positive COVID-19 this week.
Not the first time entering data into LTC COVID-19 module: Enter the number of residents or staff who have been newly identified as having a laboratory positive COVID-19 test result since the last date that Confirmed COVID-19 counts (laboratory positive COVID-19 test results) were entered.
To submit Confirmed counts prior to May 1, 2020: Using the calendar feature, select any calendar date prior to May 1, 2020 and enter the total number residents or staff with a laboratory-positive COVID-19 test result between January 1, 2020 and April 30, 2020. If these data are not available at the time of data entry, leave blank and revise counts later.
IMPORTANT: Do not report cumulative counts daily.
If you have any questions, please email NHSN@cdc.gov with “LTCF COVID-19 Reporting” in the subject line.
Thank you,
NHSN LTCF Team